Vehicle Mileage Log – Expense

This page includes several different free vehicle mileage log forms for tracking mileage.

Our most popular form can be used to track mileage of your business vehicles for tax or other business tracking purposes.

The form includes beginning and ending odometer readings with columns to total trip mileage. You can also write down a description or purpose for the travel.

The mileage log was created as a simple document in Adobe Acrobat PDF format. This expense form was designed for you to print out and keep in the vehicle so you can enter your starting and ending miles using a pen or paper.  (If you are selling a vehicle or need to report mileage, you can customize an Odometer Disclosure Form for your state)

Download Vehicle Mileage Log – Expense Form

vehicle mileage log expense form

Vehicle Mileage Log Expense Form

 Auto Mileage Log – Form 2

This document also allow you to track mileage but is ideal for people that use their vehicle for both business and personal use. You can include the total trip mileage then deduce any miles driven for non-business purposes.

You will also notice that we include two tables per page printed landscape in the PDF document. This allows you to print multiple pages then cut the page in half and staple or attach each page for a small booklet that is easier to store in your car.

Download Auto Mileage Log – PDF

Auto Mileage Log

Auto Mileage Log

Vehicle Mileage Log and Cost Form 3

This version of the form provides the same odometer and trip mileage calculations as the first form.

There is an additional column of data that can be used to input additional costs incurred during personal or business travel. For example, you could note expenses for gasoline, lunches, meetings or other travel expenditures.

vehicle mileage log cost form

Vehicle Mileage Log and Cost Form

Download Vehicle Mileage and Cost Form

Tips on Keeping Mileage Records

Keeping a good record of travel miles will help you around tax time. You want to make sure you track the starting and ending mileage. If you use your personal car for business either make notations or only include business mileage.

When writing down a description, it’s a good idea to mention the reason for the visit such as business meeting. You may also want to include the specific location, individuals and type of businesses conducted.

For more tips on keeping a business mileage log, see:’s IRS Mileage Requirements

Mileage Deduction 101

24 Comments on “Vehicle Mileage Log – Expense”

  1. I’m using this simple, clean-looking mileage log. I’ve tried others and I’m happiest with this. It’s easy on the eyes and easier to use. Thanks.

  2. This is a great log. I will be using this starting next week to keep track of all of the traveling going on with sales in the field. Thank you for posting it.

  3. I really enjoy using this mileage log. I’ve put it in a small binder and keep it in my car makes it easy to use. Thanks!

  4. Great template, nice and easy to use. It took all the upfront work away from my having to create one myself. It went to work within minutes of downloading.


  5. Very nicely designed. But I wish that the heading was editable. The far right side would be a good place to record gasoline purchases (or other auto expenses). A person could simply enter the OD as the same number for beginning and end (so as to not mess up the mileage calculations) and then record where you purchased fuel and the amount in that far right corner. This way, at the end of the year, you’d have the total to compare to the mileage. It would also be nice if there was another field for amount of fuel purchased. This would allow a person to calculate average fuel economy.

  6. Great way to record your mileage but I wish you could add more rows and change some of the wording… It is all protected and cannot be changed without a password. Is there a way you can do this? It would be great!

  7. Fabulous log.Thank you.I went through one IRS audit and now keep one all the time.

  8. You must be kidding – an excel spreadsheet file for $1.99? You get iPhone-Apps for that price which export in whatever format you want!

  9. Developers can afford to price iPhone Apps at low prices because Apple provides a marketing platform that reaches billions of people.

    As it is, you can make the spreadsheet yourself. Depends on what your time is worth. For $2, we give you a good start. And of course, we do provide about 400 other documents on this site for free, which we think is a good price.

  10. 95% of our documents are free. Of course some are quick, but for anyone experienced with Excel it just saves the hassle of creating it. Others who aren’t good at Excel, take much longer. Some of our documents that are free, took quite a bit of time to put together.

  11. Why can you not enter and see double digit dates (10/12/12) in October, November & December. I tried to widen columns but you can’t. You should at least allow some format changes or 3 months are rendered useless.

  12. I’m trying to replicate the problem and I can’t see it. The date shows up fine for me. Just the same, I’m able to widen the column and/or change the font size to ensure the date shows up.

  13. Even though that is 10 years old, it should not freeze column width. You can check to see if the document is somewhow protected. If not, then change the font size so it shows up. If it still isn’t working, then we will give you a refund.

  14. It is protected, I’m not looking for a refund. I’ve already spent a day filling it out and had no issues until I got to the Months with 2 digits. Is there a way to unprotect it?

  15. I’ve tried it on two different computers running different versions of Excel and no way to change fonts or cell sizes. Is the file corrupt?

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