Driving Record Check Letter Template

When hiring for any type of job that requires driving a motor vehicle, it is always best to perform a check on a potential employee’s driving record. Having an employee with a lot of marks on their record can be a major liability for any business. Sending a letter to the driver’s services facility in the state of residence is an easy and professional way to request a copy of the applicant’s record. Be sure to obtain permission from the applicant first before requesting access to their personal information. This sample letter is available for download in Microsoft Word format or in plain text below the image.

Download Driving Record Check Letter Template

Driving Record Check Letter Template

Driving Record Check Letter Template

{Your Business}
{Street Address}
{City, State and Zip}

{Date}
{State} Department of Motor Vehicles
{Street Address}
{City, State and Zip}

To Whom It May Concern:

I am contacting you today to perform a check of the following individual’s driving record for the purpose of employment. I have enclosed a release form, which has been signed by the individual, permitting you to provide this information.

You may send the report to {Name} at {Email or Fax}, or I have also enclosed a stamped, addressed envelope in which to send the report. I have listed the individual’s pertinent information below. Please contact me at {Phone Number} if you require any additional information.

{Applicant}
{Street Address}
{City, State and Zip}
{Date of Birth}
{Driver’s License Number}

Thank You.

Sincerely,

{Your Name}
{Your Title}
{Company Name}

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